Privacy Policy

This Privacy Policy applies to Lysterfield District Trail Riders (referred to as LDTR, we or us), including our website and any digital platforms we operate.

This policy sets out the types of personal information we may collect, how it is used, disclosed and protected, and how you can access, amend or raise a complaint about the information we hold about you.

By providing your personal information to us, you consent to its collection, use and disclosure in accordance with this policy.

In this policy, Personal Information means any information about an individual from which they can be reasonably identified. Privacy Act refers to the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

We only collect personal information that is reasonably necessary for our activities. This may include your name, email address, phone number and emergency contact details.

If you become a member or participate in an LDTR event or program, we may also collect:

• Your age, date of birth and emergency contact details
• Health information relevant to safe participation, including details of injuries or medical conditions
• AusCycling membership details and UCI ID (where applicable)
• Payment information when purchasing memberships, event entries or merchandise

We may also collect information when you:

• Contact us by email, phone or through our website
• Register for events, programs or volunteer roles
• Submit feedback, photos or comments via our website or social media
• Apply for a volunteer position with the club

LDTR collects your personal information primarily to:

• Process memberships and event registrations
• Communicate club news, event updates and ride information
• Provide insurance coverage via AusCycling for members attending LDTR events
• Comply with Victorian sporting club obligations, child safety laws and health and safety requirements
• Promote LDTR programs, events and community initiatives

We may also use your information for related secondary purposes that you would reasonably expect, such as improving our programs or responding to your enquiries.

You may opt out of non-essential communications at any time by contacting us via our website.

We do not sell, rent or trade your personal information. We will not disclose your information to third parties except in the following circumstances:

• To AusCycling, for the purpose of managing your cycling membership and insurance coverage
• To event organisers or affiliated bodies where required to facilitate your participation
• To our service providers who assist us in running the club (e.g. event registration platforms, email services), who are bound by confidentiality obligations
• To government bodies or authorities where required by law
• To emergency services where necessary to protect health or safety
• Where you have provided your express or implied consent

Race results, including your name, category and finish time, may be published on our website or results platforms as part of normal event administration.

Our website uses cookies — small pieces of data stored on your device — to improve your browsing experience and understand how visitors use our site. Cookies may collect information such as your device type, browser type and pages visited.

You can configure your browser to refuse cookies or alert you when cookies are in use. Some features of our website may not function correctly without cookies enabled.

Our website may contain links to external platforms, including Facebook, Instagram and Trailforks. LDTR is not responsible for the privacy practices of those platforms and encourages you to review their policies directly.

We take reasonable steps to protect your personal information from misuse, loss and unauthorised access. Access to personal information is restricted to authorised committee members and volunteers.

While we strive to protect your information, no internet transmission is completely secure. We encourage you to keep your own account credentials confidential.

We take steps to securely destroy or de-identify personal information that is no longer required.

Where an eligible data breach occurs — meaning there is unauthorised access to, or disclosure of, your personal information that is likely to result in serious harm — we will notify you and the Office of the Australian Information Commissioner (OAIC) as required under the Privacy Act.

Our website contains links to external websites, including partner organisations, sponsors and platforms such as Trailforks, AusCycling and the Australian Sports Foundation. LDTR is not responsible for the privacy practices or content of those websites.

If you have a concern about a linked website, please contact us and we will review whether the link remains appropriate.

We may update this policy from time to time as our club activities or legal requirements change. Any updates will be reflected on this page. We encourage you to check back periodically.

If you have any questions about this policy, wish to access or correct the information we hold about you, or wish to make a complaint, please contact us via our website.

If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC) at www.oaic.gov.au or by calling 1300 363 992.